Burham Parish Council
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
- Who are we?
Burham Parish Council (hereafter called BPC) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
- How do we process your personal data?
BPC complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our Local Council Standing Orders;
- To manage our employees and volunteers;
- To maintain our own accounts and records;
- To inform you of news, events, activities and services run by BPC;
- To share your contact details with the Parish office so they can respond to your queries as appropriate.
- What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we are able to provide you with information related to BPC;
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by BPC employees or representatives provided: –
o the processing relates only to those who have regular contact with BPC in connection with those purposes; and
o there is no disclosure to a third party without consent.
- Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the parish council in order to carry out a service for the benefit of parish members or for purposes connected with the parish council. We will only share your data with third parties outside of the parish council with your consent.
- How long do we keep your personal data?
We keep data in accordance with the guidance set out in the NALC (National Association of Local Councils) Local Councils Documents & Records Local Topic Note 40 (LTN 40), which is available to view at the BPC Office.
Specifically, we retain electoral roll data while it is still current; other paperwork for up to 6 years after the calendar year to which it relates unless otherwise specified by NALC LTN 40.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which BPC holds about you;
- The right to request that BPC corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for BPC to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority)];
- The right to lodge a complaint with the Information Commissioners Office.
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
- Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact BPC Clerk, Pam Saunders at Burham Parish Office, Rochester Road, Burham, Kent ME1 3RJ. Email address, phone number & contact is available on the website Contact Details page.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.